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Create correct bibliometric data when publishing

The university and your department may use bibliometrics to allocate funding or assess your merits. Measurements and rankings are based on your publication data, and a misspelt name can lead to your publication not counting. Therefore, you must be meticulous about how you state your name and affiliation when you publish:

  • Use persistent identifiers when describing yourself and your colleagues (ORCID) and publications (e.g. DOI) to facilitate machine-readability and reduce the risk of confoundment.
  • To avoid spelling errors, copy and paste the name of your department from the lists below. 

If you need to register a publication in DiVA, always state the same information as you did in the publication.

The University Library is responsible for gathering and analysing bibliometric data. We also develop measurement methods that are in keeping with digital development.

Register an ORCID - your own persistent identifier
How to state affiliation (copy & paste): English/Swedish

How to register in DiVA

All researchers at Stockholm University are asked to register their publishing activity in DiVA - from popular scientific papers and books to scientific articles and monographs (Vice-chancellor Decisions 2006-0609, Dnr SU 301-1350-05).

Metadata for publications in journals indexed in Web of Science are automatically imported to DiVA by Stockholm University Library (ca 2500 publications annually). If your publications are in Web of Science, you do not have to register them manually. Metadata for any other published texts must be manually registered in DiVA so that the bibliometric analyses conducted will be correct.

These guides help you register your publication in DiVA:

Guide: Publication Type Article (1901 Kb)

Guide: Publication Type Chapter in Book (2022 Kb)

Guide: Publication Type Conference Paper (1888 Kb)

To ensure the highest quality entry possible:

  • The publication should be written while employed by Stockholm University.
  • Always check for duplicates before registration by searching in Stockholm University’s DiVA.
  • The information you record in DiVA should match exactly the metadata in your publication.
  • The publication must be published before registration. (Unpublished papers of doctoral theses are an exemption.) 
  • Registration of the current year's publications should be prioritised.
  • Always fill in your local user id (your university account).
  • Always fill in your ORCID.
  • Select your department.
  • Organisational affiliation only needs to be listed for writers that are affiliated with Stockholm University.
  • Always select a 3-digit or 5-digit level under the "National subject category".

Search in DiVA before registration, to avoid duplicates
DiVA registration form
Register an ORCID

Student theses

Students who want to publish their theses in full-text online or have questions about registration or publishing in DiVA should always contact their department. Not all departments allow student papers to be published online.

Parallel publishing

An article that isn’t published open access can often be made accessible through parallel publishing. Parallel publishing is also known as green open access, post-print publishing or self-archiving, and means making your peer-reviewed, published article freely available in full-text online.

At Stockholm University you parallel publish by posting an authorized version of the article in DiVA. Most major publishers allow parallel publishing of the Author Accepted Manuscript, that is, the author's final accepted text before publication.

Instructions for parallel publishing

  • Make sure that the publisher approves of the parallel publishing before you upload your full-text in DiVA. Search for the journal in the database SHERPA/RoMEO and read up on the publisher's policy for parallel publishing, as well as any specific terms and conditions. If information is missing in SHERPA/RoMEO, visit the journal’s website to find their copyright information. You can also write to the publisher and request permission. Be sure to explain where the full-text will be made available.
  • Log in to DiVA with your university account.
  • Register the publication and upload the text file. You can upload the text file even if the publication is already registered. 
  • If you have not yet published your article, you can ask for an addition to the contract you intend to enter with the publisher. By doing so, you ensure that you maintain intellectual property rights. Suggested contracts that you may use are available at SPARC Author Addendum.

SHERPA/RoMEO
DiVA registration form

What is bibliometrics?

The concept of bibliometrics describes the quantitative study of scientific publications. Using the university’s researchers’ published work, we study the production of knowledge and use of knowledge use in higher education.

Application of bibliometrics

Bibliometric measurements can be used to evaluate the impact of research in various ways. Data from bibliometric measurements can also be used to compare different institutions and disciplines.

Traditionally, bibliometrics is used to measure citations of published research articles. This is done using information from databases that index a selection of journal articles and sometimes book series. This means that even while measurements are not exhaustive for all publishing channels the researchers use, they are an indication of global research impact.

The application of bibliometrics differs in disciplines with different traditions in publishing and citing. Depending on the discipline, different measurement methods and data sources can be used.

Bibliometrics at Stockholm University

The publication frequency for the entire university is included in the university's annual report. Sometimes the degree of citations per article is also measured. Other bibliometric analyses are conducted upon request. Analyses of for instance publishing activity of departments, the impact of publications, or cross-disciplinary or -institutional collaboration can be conducted if required and ordered.

Discover previously conducted bibliometric analyses in DiVA.

Central databases and data sources for bibliometrics

Bibliometric analyses can include different measurement methods and data sources. 
Publication data is recorded in several databases, both nationally and internationally. The most important databases and data sources are explained below. Anyone with a university account can access these databases from the Stockholm University Library website.

DiVA

The Digital Academic Archive, DiVA, is the most common source of data analyses. DiVA is a publishing system developed by Uppsala University. It is used for electronic filing, publishing and archiving of publications from forty-seven universities and research institutions. Publications in DiVA are automatically transferred to the national database SwePub, which contains scholarly publishing from Swedish universities. SwePub is developed in cooperation with The Swedish Research Council and the National Library of Sweden and provides the basis for all national information on and analysis of scientific research.

Register in DiVA
Search in Stockholm University DiVA
Search in SwePub

Web of Science and Journal Impact Factor

Web of Science is the database most often used to measure citations. The annual measurement Journal Impact Factor comes from this database.

Web of Science is a database of published articles. Some book series are also included in the database. It was founded in 1960 by the Institute of Scientific Information in the US, and the research company Thomson Reuters is the current owner.

The database consists of several parts, but the most commonly used are The Science Citation Index and The Social Science Citation Index. The quality of all the indexed material is assured through a strict application process requiring all approved publications to be peer-reviewed and correctly represented in digital format.

These indexes are used to create the annual statistics of the Journal Citation Reports, which in turn generates the Journal Impact Factor. The Impact Factor measures the average number of citations per article in a journal, in a given calendar year. The measure is based on the citation of articles published in the journal during the two previous years.
There is also an Arts & Humanities Citation Index, but it does not produce a statistical report on citations, and these journals are not ranked by Journal Impact Factor.

Web of Science
Journal Impact Factor

SCOPUS

In 2004, the citation database SCOPUS was founded by the publishing house Elsevier. It was established as an alternative to Web of Science to provide more analysis opportunities and include journals and book series that were not addressed by the competitor.

SCOPUS can analyse the number of citations per article or journal, but it measures different parameters. There is an h-index for each sample of data, and there is a service called SCImago Journal & Country Rank (SJR) that compares different publication channels.

SCOPUS
SCImago Journal & Country Rank (SJR)

Google Scholar

Google Scholar lists scientific publications from electronically published journals with a DOI number or from well-known databases and includes information from other publication databases, such as DiVA or an equivalent.

Google Scholar records new information quickly and provides a good overview. Information is presented per author and statistics on the use of each publication is shown. Data inflow to Google Scholar is however automatically generated and not quality-assured. Google Scholar search results for citations include data from both the Web of Science and SCOPUS but the total number is not useful because there may be duplicate posts.

Google Scholar

The Norwegian Database for Statistics on Higher Education

Stockholm University uses additional sources to analyse publication frequency since Web of Science and SCOPUS are not comprehensive, in particular regarding published material in the social sciences and the humanities.

In Norway, a database that contains a list of publishing channels sorted in different levels of scientific rigour has been developed. It is sometimes called ’the Norwegian list’ and is used to ensure that researcher's writings are published following good scientific practice.

The list contains approved publication channels for periodicals, book series and publishers. The publication channels are rated on a scale between 0 and 2.

  • Level 0 indicates that the channel has a national readership but has no scientific review process.
  • Level 1 indicates that the channel undergoes a scientific review process and has an international readership.
  • Level 2 indicates that the channel is of a high, international class in terms of review of published articles and books, and the selection represents the top 20 per cent of the total amount of channels.

The ranking is done annually, and the list is evaluated by Norwegian scientific experts who specialise in the subject matter. Reviews of new publication channels can be requested and information about the inclusion criteria is openly available.

"The Norwegian list", Norwegian Register for Scientific Journals, Series
Inclusion criteria for "the Norwegian list"

Contact

DiVA team
For questions on registration in DiVA etc.
E-mail: diva@su.se

For questions on bibliometrics and research evaluation
E-mail: bibliometri@su.se