Wednesdays 13:30-14:30 Seminars

10 september (tis) 10–12 Institutionsstyrelsemöte (mötesrum 41, Albano Hus 2, plan 4)

8 oktober (tis) 10–12 Institutionsstyrelsemöte (mötesrum 41, Albano Hus 2, plan 4)

12 november (tis) 10–12 Institutionsstyrelsemöte (mötesrum 41, Albano Hus 2, plan 4)

10 december (tis) 10–12 Institutionsstyrelsemöte (mötesrum 41, Albano Hus 2, plan 4)

Språk/Language
IS-möten/Board meetings: på svenska
Staff meetings/Personalmöten: In English

Språk/Language
IS-möten/Board meetings: på svenska
Staff meetings/Personalmöten: In English

Head of Administration

Jenny Eklund (on sick leave)

Tomas Wiksten (Deputy Head of Administration, tomas.wiksten@su.se, +46 8 674 70 60

• Responsible for overall planning and coordination of the administrative work at the department
• Work management for TA-staff
• Contract management
• Labour legislation issues and employment
• Purchases and procurement
• Premises

Personnel manager

Åsa Jernewall, asa.jernewall@su.se, +46 8 674 75 73

• Support to managers and employees in personnel matters
• Management of matters regarding employees (employment, leave, etc.)
• Recruitment and introduction of new employees
• Primula support and review
• SUKAT

Personnel Administrator

Cathrin Wiksell, cathrin.wiksell@su.se, phone +46 8 674 75 73

• Staff administration, salaries, leave and travel expenses
• The diary archive and archiving
• Offices/premises, travel and bookings
• Purchase/orders- everything except computers and licenses
• Telephony
• Local procurement

Economy

Yvonne Handin, yvonne.handin@su.se, phone +46 8 16 43 22

• Economy and accounting
• Budget, prognosis, project accounting and follow-up
• Personnel management

Study administration:
 

Study counsellor

Shona McLean, shona.mclean@su.se, phone +46 8 16 14 25

• Study councelling for education at all levels
• Contact for students with disabilities
• Responsible for the mailbox studievagledare.publichealth@su.se
• Athena administrator
• Course evaluations

Study Administrator

Wenche Gros (on sick leave)
Elisabeth Hansson (Substitute Study Administrator), elisabeth.hansson@su.se, tel 08-16 42 75

• Student and course administration on all study levels (basic, advanced, doctoral)
• Responsible for mailbox kursadmin.publichealth@su.se
• Lecture room bookings in TimeEdit

Administrative director of studies

Linda Rämö, linda.ramo@su.se, phone +45 8 674 75 61

• Responsible for planning and implementation of administrative work and marketing related to education at all levels at the department
• Provide support on administrative systems and routines (e.g. Ladok, SiSU och Athena)
• Provide support on the system for individual study plans, d-ISP

Communications officer

Håkan Soold, hakan.soold@su.se, phone +46 8 16 23 42

• Main responibility (webmaster) for the department's website
• Questions regarding Visual identity and accessablility
• Information material, printed matter, brochures and adverts
• The department's social media (LinkedIn, Facebook and Twitter/X)
• Responsible for the mailbox red.publichealth@su.se
• Responsible for DiVA administration

IT-mangager

Daniel Mattsson, daniel.mattsson@su.se, phone +46 8 16 43 75

• Responsible for the mailbox it.publichealth@su.se
• Responsible for software licenses
• Purchases of computers and licenses
• Contact with the IT department at SU

Rooms for teaching are booked through Linda Rämö.

The department's meeting rooms are booked by each individual directly in Outlook.

A workplace for a visiting researcher for less than two weeks is booked by agreement with Tomas Wiksten or Cathrin Wiksell. If the stay is longer than two weeks, agreement must be made with the Jenny Cisneros Örnberg.

How to book a meeting room in Outlook

Follow this step by step instruction to book a meeting room in Outlook:

• In your Outlook, click on Calendar in the bottom left corner.
• In your personal calendar, mark the date and time (start time and end time) you have in mind for your meeting. In the menu, select New Meeting. A new email window will open for the meeting, enter the meeting details and invite participants.
• In the window for your new meeting, press the Room finder button on the right. A list of all rooms (All Rooms) will appear. Scroll down the list to find the meeting rooms for PUBLICHEALTH. Click on a suitable meeting room for your meeting and on the Room button, and OK.
• You will then receive a confirmation email that your room is booked and you can see the booking in the calendar for the room you selected.

Add a calendar group in Outlook

We suggest that you create two calendar groups, one for the Institutional Calendar PUBLICHEALTH and the five calendars for the meeting rooms, as well as a calendar group for the Visiting Researchers (more info on these to come)

• In your Outlook, click on Calendar in the bottom left corner. Make sure you see the START ribbon.
• Click on Calendar Groups in the START ribbon's Manage Calendars group and select "Create new calendar group".
• Type a name for your calendar group in the dialogue box. We suggest the name PUBLICHEALTH. Press OK.
• The Global Address List now appears in a window on your screen. Type PUB in the box in front of the Search button. You will now see all the calendars for PUBLICHEALTH.
• Select PUBLICHEALTH, PUBLICHEALTH Alba, PUBLICHEALTH Bellevue, PUBLICHEALTH Brunnsviken, PUBLICHEALTH Haga and PUBLICHEALTH Roslagstull. Click on the Group members button. Click OK.

Note: You can select multiple items in the list by holding down the Ctrl key and clicking on the different items you want to select.

How to add the calendar group GUEST DESK

• In your Outlook, click on Calendar in the bottom left corner. Make sure you see the START ribbon.
• Click on Calendar Groups in the START ribbon's Manage Calendars group and select "Create New Calendar Group".
• Type a name for your calendar group in the dialogue box. We suggest the name GUEST DESK. Press the OK button.
• The Global Address List now appears in a window on your screen. Type PUB in the box in front of the Search button. You will now see all the calendars for PUBLICHEALTH.
• Select all PUBLICHEALTH Guest Desks. Click on the Group Members button. Press the OK button.
•  

Internal communication:

As an employee at the department you will receive news in the internal newsletter, which is published every three to four weeks, except during the month of July. If you have some piece or pieces of news you want to be shared via the internal newsletter, please contact the editor, communications officer Håkan Soold at hakan.soold@su.se.

More time-critical information is sent via our mailing list Staffmail.

Documents such as minutes, policy documents, old copies of newsletters, etc., can be found on our shared server Common (or X).

On this page – Internal – you can find information on how to get help with technical problems and administrative tasks.
Please remember that if you are responsible for a particular area, you are most welcome to help keep this page up to date, with new procedure descriptions, policies and the like! Please contact our communications officer Håkan Soold at hakan.soold@su.se.

External communication:

Communication Policy for Stockholm University

Stockholm University is a partner of the digital magazine The Conversation where researchers write popular science articles and comment on news and events in the world.

Visual identity

All employees at Stockholm University must follow the university's rules and guidelines for visual identity:
Stockholm University's rules and guidelines for visual identiy (in Swedish)

Stockholm University´s tools for visual identity (Media bank, production tool, etc)

Your profile page on su.se

All employees at the University have their own profile on the university's website that they are responsible for keeping updated with relevant information themselves. Each profile page contains basic information from the staff directory SUKAT, and users can add their own profile image, text, and publication list from DiVA, as well as links and files. The content on the profile page should be related to the user's position at Stockholm University.

Employees’ Profile Pages at SU

The department has an internal crisis plan that is available under Staff information on the internal server as well as in a binder in the Printomat room.

Stockholm University has a handbook for international researchers which contains information about life in Sweden, as well as information about insurance and medical care, working life at Stockholm University, accomodation in Stockholm and research funding.

Hej - Handbook for international researchers

Relocation

All you need to know about moving to Sweden and working at Stockholm University.

Relocation

Stockholm Dual Career Network

For partners to international researchers at the universities in Stockholm.

Stockholm Dual Career Network

In order to be reimbursed for costs for medical treatment, please hand in receipts in the original to Rikard Fredriksson at the Human Resources Office with internal/external mail within six months of treatment.

Illness and medical expenses

Questions? Please contact Cathrin.

• If the Printomat malfunctions, send an e-mail to the Technician Group (tekniker.albano@su.se) who fixes the problem.
• If your computer malfuntions, talk to our local IT-support or call Helpdesk at 08-16 1999.
• If something else is broken, register the problem directly in the Service portal or report the error via e-mail to administrator.

Tove Sohlberg is the department´s ordinary safety representative  and Cathrin Wiksell is the deputy safety representative.

To claim your travel expenses, register a travel bill in Primula. Clearly state the purpose of the trip. The following documents should be scanned and attached to the travel bill:

• Travel itinerary from travel agency or equivalent documentation (e.g. boarding card, tickets) verifying that the trip has been carried out and when
• Conference program/agenda
• Receipts and account statement from the bank verifying your expense 

All original receipts should be handed to Cathrin (taped on a blank A4 paper).

The Department of Public Health Sciences aims at a good and sustainable work environment. This requires that we all actively participate and together create an inclusive place to work. The department also works to ensure that all of the staff are treated in an equal and respectful manner.

Information and regulations about the workplace and working environment and equal terms you find at the University Staff Pages, Medarbetarwebben:

Equal treatment and work environment for personnel at Stockholm University

Equal treatment and work environment issues at PHS are handled by our local RALV (Council for Work Environment and Equal Conditions) group.

As an employee at Stockholm University, you are entitled to preventive health care (friskvård, i.e. wellness activities) during working hours. You are also entitled to a wellness benefit to spend on wellness and fitness activities. You find more information on Stockholm University´s Staff Pages (Medarbetarwebben):

Wellness and Wellness benefit

Register your wellness benefit and receipts

You have to register your wellness benefit and receipts in Primula/My page/Wellness Benefit. Print the application document in Primula and scan together with the original receipt, and submit to Cathrin Wiksell.

If you are hosting guests who need access to the internet, you can create a one-time code for the guest. The code can also be given to a larger group of people, for example at conferences. A one-time code gives access to Stockholm University's public network (SU) for one week.
 A one-time code gives access to Stockholm University's public network (SU) for one week.

Employees at the department distribute the one-time code to their guests themselves.
If you are receiving guests who need access to the internet, you can create a one-time code yourself and give it to your guest. You create the code by logging in to Stockholm University´s Network for Guests:
Stockholm University´s Network for Guests

One-time code for larger groups

A one-time code can also be given to a larger group of people, e.g. for a conference or similar, in which case the same code is used for the whole group. In the event that the code is misused, the IT department will contact you.  Therefore always make a note of who you have given the code to.

Guest login to the wireless network - SU
How to connect to the wireless network - SU
If a guest is staying for a longer period of time, the SUKAT officer of the institution should instead order a personal user account, a so-called university account.

If a guest is staying for a longer period, the SUKAT officer of the institution should instead order a personal user account, a so-called university account.

Information for you as a teacher you find at Stockholm University´s learning platform Athena:

Athena

The study administrative team at our department now consists of:

Wenche Gros, Study administrator (on sick leave) - Elisabeth Hansson (Substitute Study Administrator)
Shona McLean, Study counsellor
Linda Rämö, Administrative director of studies

In all matters regarding study administration (e.g. lecture room bookings, registration of students and grades in Ladok, course sites in Athena and course evaluations), please email: kursadmin.publichealth@su.se
In matters concerning study counselling or students with special pedagogical support, please email: studievagledare.publichealth@su.se

CeUL has gathered information and material around teaching and learning on their webplace. The resources regard topics like learning objectives, grading criteria, examination, plagiarism, course evaluations, IT, and equal treatment.

Resources at CeUL

Stockholm University provides education at the first-cycle, second-cycle and third-cycle level. This document contains national statutes and regulations for first-cycle and second-cycle education, as well as local, common core regulations for courses, programmes and examinations in these two cycles at Stockholm University.

Regulations for education and examination at first-cycle and second-cycle level
Regulations for education and examination at first-cycle and second-cycle level

Budget template

The budget template you need when you are applying for new grants you find on our internal server X.

Please fill in the template, attach the application and -new for this year- an account of sensitive personal data and if you will send in an application to the Swedish Ethical Review Authority if granted funding.

Send all the application paperwork to:
1. Jenny CÖ
2. Peter W,
3. Tomas W and
4. Yvonne
at least five (5) workdays before the deadline.

Please note that all applications must have a formal approval before they are submitted!

If you need support with the budget work, please contact Yvonne.

Procedures for externally funded research at Stockholm University

Behind the link below, you will find  information about procedures for externally funded research at Stockholm University.

Procedures for externally funded research

All new compilations of research funding opportunities are published by the Office for Research.

Research funding calls

There is a requirement that peer-reviewed publications should be published in Open Access. On this page you will find some useful information regarding Open Access and Open data.

Open access and Open data

Information about how to register in DiVA, why you need to register your publications from Stockholm University, and about parallel publishing.

Register in DiVA

Questins about publishing?

At su.se/research, you get valuable information about publishing.

Publishing support at Stocholm University

Here´s a few notes from our communications officer Håkan Soold on how you can proceed if you need help with promoting and communicating your research. If you are interested in publicity, if possible contact Håkan as soon as you´ve got notice of a paper that is scheduled for publication.

This is a shorter website version of “Guidelines for promoting and communicating your research” which you find as a pdf below.  You´ll also find a pdf of “A few guidelines on writing popular science”. Both documents are also available in a folder called “Research communication” on our folder X on the server.

In order for me to help you promoting and communicating your research results, be it an article or a press release, I would need some kind of document that summarizes the most important things that need to be communicated. Something that would be a basis for a news story or a press release. I have three different options as for how we can achieve that, where you as a researcher can choose the one that suits you best, the one that you feel most comfortable with:

1) I will interview you on site at the institution. It usually takes half an hour up to an hour.

2) I will interview you via Zoom or telephone. It also usually takes half an hour up to an hour.

3) You write a short popular science summary of the main findings of your research and send it to me – which after that will be complemented with a few interview questions from me, on site at the institution, via Zoom, phone or email.

Then I write the article.

Regardless of which option you choose, the following points are good to keep in mind:

•    You will of course, if you wish, receive my questions before the interview – so you can prepare yourself for the interview. This, of course, also goes for option 3 above.
•    You will of course get a chance to read and approve the article before it is published.
•    The news criteria I list below are good to keep in mind, whether you choose option 1, 2 or 3.
•    In order for you to prepare yourself for communicating your research results in a popular way, it´s also a good thing if you check the document “Guidelines on writing popular science” that you also find here below, as well as in the folder "Research communication" on the server. In the document I briefly point out the most important things to think about as for popular science communication.

Guidelines for promoting and communicating your research (111 Kb)

A few guidelines on writing popular science (98 Kb)

For matters concerning popular science, research news articles and press releases, please contact Håkan Soold, communications officer: hakan.soold@su.se

The Centre for the Advancement of University Teaching (CeUL) offers several courses in advancement of university teaching, workshops, and activities for all teachers at Stockholm University.

Education at CeUL

If you are employed at our department or accepted as a doctoral student, it can be good to know that the courses given in advancement of university teaching can be credited within the framework of the course part of the dissertation.

Stockholm University also requires that all doctoral students who want to teach at undergraduate or advanced level must have a higher education pedagogical education.

Stockholm University offers a range of courses and programmes in the Swedish language, designed especially for international students and visitors. The courses are run by the Department of Swedish Language and Multilingualism (Institutionen för svenska och flerspråkighet).

www.su.se/svefler/english/education/courses-and-programmes/swedish-for-international-students

Courses for employees working at Stockholms University

The courses are designed to give a basic comprehension of Swedish language and culture to foreign employees working at Stockholm University, in order to enhance every day communication in the academic environment. The courses are concluded with a final test. You apply directly to us on an application form,that has to be signed by your supervisor at your department at Stockholm University.

www.su.se/svefler/english/education/courses-and-programmes/swedish-language-courses-for-international-employees