Below is the checklist for course coordinators, for more detailed instructions sections below (under construction).

Before the course starts

• Update the course description (Spring term by September 10, Autumn term by March 10)
  See course catalogue
• Submit your schedule (see deadline bottom of this page)
  Download schedule template
  Course calendar (Översiktsschema)
  Upload your schedule here
• Check for new editions of course literature (latest 2 months before course starts)
• Prepare/revise grading criteria (before the start of the course)
• Arrange a planning meeting with the assistants

Course start

• Communicate grading, course evaluation and more to students (see 1.3 in SUs rules for examination and teaching)
• Notify BIG's office of changes to the list of participants

During the course

• Inform the relevant study counselor about students who are struggling
• Ensure that any “hall exams” are conducted anonymously (home exams should be anonymised)
• Report any suspected cheating or misconduct to Head of Department at BIG

After the course

• Submit the grades and any missing course work (latest 15 working days after course ends)
  Grade report templates
  Upload your grade report here
• Ensure students are offered exam run-through or template
• Arrange meeting with the course assistants to follow up and evaluate the course
• Submit course report (latest 6 weeks after course ends)
• Notify BIG's Director of Studies of any changes to course syllabus

The content of the course syllabus is binding and it is therefore important that you as the course coordinator inform yourself about what is prescribed for the course. The syllabus contains, among other things, prerequisites, content, teaching and examination methods. As course coordinator you are responsible for ensuring that the syllabus is followed.

The course syllabus is found in the course catalogue (search for the course name or code).

Changes to the syllabus (and new courses) must be approved by the Science Faculty before the application opens, therefore you can expect revision of the syllabus to take up to a year. If you wish to revise the syllabus or have suggestions for a new course, contact BIG's office at info.big@su.se.

The main purpose of the course description in the online catalogue is to attract prospective students to apply for the course and to give the right expectations.

Before the course opens for application you will receive a request from BIG to review the course description. The course should as far as possible adhere to the information the students receive in connection with the application, in other words on the course page in the online catalogue. Note that the information must adhere to the current syllabus (see Course syllabus on this page).

Admission and registration is handled by BIG's office. The day the course starts all students should normally be listed in Athena. You can easily get a list of participants from Athena: in the tab “Status and Follow-up” choose “Assessment record”, click on the three dots (top right) and select “view in excel”.

Since admission and registration is completed before the course begins, it is not possible to delete or accept students at the roll call. If a student shows up who is not on the list, they should be refered to BIG's office (E315 or info.big@su.se).

No later than one month before the course begins, the schedule must be available to the students who have been admitted to the course, on the course page in the online catalogue. In order for us to be able to allocate rooms effectively and fairly we need all course coordinators to submit a preliminary schedule two months before the course starts. In other words, the course coordinator prepares a plan for the course, and submits it to BIG's office using the template below, rooms are then allocated and the schedule published to the course page by BIG's office.
Note that:

• Start and end dates are set in the course calendar (see below)
• Dates for examinations and re-examination must be included in the schedule
• Schedule changes must be made with great restrictiveness and students must be informed as soon as possible

The dates are set by the Department Board in the course calendar (Översiktsschema). Note that the dates listed in the course catalogue do not always correspond exactly because they are always in whole weeks, but these weeks should correspond to the course calendar. The start and end dates cannot be changed once the course has opened for application.
See course calendar (översiktsschema)

The teaching format is specified in the course syllabus (see above). Below is some very general information regarding teaching at BIG.

Learning platform (LMS)

The learning platform is called Athena, produced by itslearning. A page is automatically created for each course before they open for application and as course coordinator you are added to the course so that you have plenty of time to set the page up before the course starts. It is up to the course coordinator to add any additional teachers that need access. Note! You should never add students, if students are having issues with access refer them to the student office.

Labwork

Information to come.

Field work

Contact the field station for upto date fees. Share the information in the box below with students in Athena (to ensure that all registrered students can find the information).

För kurs som ges på svenska 

For course given in English

Travel expenses (UNDER REVISION! Please contact BIG' student office for more information)

Provided that the course is included in the field course grant (swe: fältkursanslaget), BIG can reimburse students for travel expenses. For other courses, which are not included in the field course grant, the students' travel is paid for from the course budget (by the research department). It is the course director's responsibility to inform the students about what and how travel expenses are reimbursed. For courses where BIG pays (i.e. where it is included in the field course grant), this is done by copying the text below and making sure to include the files you find here.

Swedish bank account (545 Kb)

International bank account (111 Kb) (Word file)

For course given in English

För kurs som ges på svenska 

Recorded lectures

It is always up to the lecturer whether a distance lecture is to be recorded or not. If you do not want to record the lecture, you can rely on BIG's recording policy. If you have reason to want to record the lecture and want pedagogical, technical or legal guidance, you are welcome to contact BIG's directors of studies (see contact below).

BIG's policy regarding recording of lectures (Swedish) (11 Kb)

The main purpose of course evaluations and course reports is to contribute to quality development of courses. Through the course evaluation, the student is given the opportunity to submit comments and influence their education.

In the course report, the course coordinator, together with other teachers, analyses and summarises the students' views from the course evaluation, reflects on the implementation of the course and, if necessary, proposes changes to the course. In other words, the course report is the basis for the course development.

The course report is easily accessible to students and employees at the university on the course page in the online catalogue. Students who have participated in the course are also informed about the course report by e-mail. In addition, the course coordinator should distribute the previous course report to new students at the start of the course.

The course report thus also fulfils an important role for feedback to the students: that their views are taken into account, as well as to informing future students about the views previous students and teachers have had, and about the development that has taken place. Much suggests that students who are informed about how previous course evaluations have been used gain an increased understanding of the course structure and an increased motivation to respond to future course evaluations.

We are a state authority and are obliged to document and archive our activity. Students may need to document what they have done during the course, for example to have the course credited at a different university. Can be used for research on how university teaching is conducted and how it changes over time.

There is a folder in Athena, which only the teachers on the Athena page and the administrator that created is have access to, where you upload all the required material. Instructions for what to upload is found in the folder. After the course the material will be stored in a digital archive that only keeper of the archives at BIG have access to, then moved to the university’s central archive.